VINLYNNE POLOPA

Administered a portfolio of over 50 operational contracts, ensuring compliance and continuity for critical mining operations.

Participated in eight competitive tender evaluations, facilitating transparent contractor selection and achieving value-for-money procurement decisions.

Enhanced procurement efficiency by developing and delivering training, enabling departmental administrators to independently prepare Sole Source Justification documentation and reducing procurement turnaround times.

Coordinated the successful onboarding of the Simberi Landowners Association's umbrella company, enhancing stakeholder engagement and ensuring procurement compliance.

Provided critical procurement and contract administration support for the Simberi Expansion Project, contributing to a seamless transition from oxide to sulphide operations.

Strengthened local supplier participation by assisting numerous local businesses with onboarding and procurement compliance processes.

Managed procurement planning, purchasing, and commercial activities for major capital projects, ensuring timely delivery of goods and services aligned with project schedules and operational requirements.

Prepared and managed Request for Quotations (RFQs), coordinating supplier responses and supporting commercial evaluations to secure compliant and value-for-money procurement decisions.

Processed all purchase requisitions, purchase orders, and procurement transactions via Oracle ERP, strictly adhering to procurement policies, financial controls, and Delegation of Authority (DOA) requirements.

Improved financial control and payment accuracy by performing three-way invoice matching, verifying supplier invoices against purchase orders and goods received documentation.

Maintained accurate, audit-ready procurement records, contract documentation, and commercial files within Oracle ERP, ensuring data integrity and compliance with company governance.

Monitored all procurement and purchasing activities, ensuring strict compliance with established procedures, internal controls, Delegation of Authority (DOA) requirements, and approved processes.

Generated comprehensive procurement reports, expenditure summaries, and purchasing updates, enabling Project Managers to effectively monitor commitments, budgets, and performance.

Streamlined material tracking in collaboration with Supply & Logistics, ensuring timely delivery of project materials and minimizing operational delays.

Contributed to maintaining high environmental, operational, and regulatory compliance standards across mining operations.

Successfully coordinated internal and external compliance audits, managing documentation, facilitating activities, and ensuring timely implementation of corrective actions.

Developed and updated environmental management procedures, work instructions, and operational documentation, ensuring adherence to company standards and legislative requirements.

Prepared comprehensive compliance and environmental performance reports, supporting informed management decision-making and meeting external regulatory obligations.

Conducted rigorous workplace inspections, compliance audits, and risk assessments, proactively identifying non-conformances and minimizing operational risk.

Processed operational work orders and maintained accurate asset-related information within Oracle ERP, ensuring data integrity, traceability, and operational efficiency.

Collaborated cross-functionally with Operations and Maintenance to improve compliance performance, strengthen operational controls, and promote safe work practices.

Monitored and ensured contractor compliance with environmental, operational, and safety requirements, upholding company policies and contractual obligations.